Yes, any time. In your account, open Billing and choose Manage billing, then cancel there. You keep full access until the end of the month or year you have already paid for, and you are not charged again.

All-in-One Food Safety, Rota & HR Engine • Built for UK EHO Inspections

5★ Food Hygiene,
Smart Rota & HR.
One Unified App.

Q: How much does Diligently cost?

Diligently costs £20 per store a month, or £192 per store a year if you pay annually (£16 a month). Every store gets the same modules and up to 20 users. There are no setup fees and no hardware to buy, and your bill simply follows the number of stores you run.

Q: What counts as a store?

A store is one site where your team works: a restaurant, café, takeaway, kitchen or shop. Each active store is billed at the per-store price and includes up to 20 users. Add a store and you pay only for the time left in the current month or year; close one and the unused time comes off your next bill. If a store needs more than 20 users, talk to us about an Enterprise plan.

Q: Is there a free trial?

Yes. Every new account gets 14 days free. We ask for a card when you start, but nothing is charged during the trial. Cancel before it ends and you pay nothing; otherwise your plan starts automatically on day 15.

Q: How does the Rota and HR system link with food safety compliance?

Unlike standalone scheduling tools, Diligently directly links scheduled shifts with food safety responsibilities. It ensures that an on-duty staff member holds active Level 2 Food Hygiene certification, verifies their daily fitness-to-work illness declaration before clock-in, and assigns opening/closing checklist tasks automatically based on active shift roles.

Q: Are digital logs legally accepted by UK Environmental Health Officers (EHO)?

Yes. Digital records can be used as evidence of due diligence, as long as they are accurate, filled in at the time, and can't be changed without leaving a trace. Diligently timestamps every entry and keeps an audit trail of changes, so you can show an inspector a complete, legible record in seconds instead of leafing through binders.

Q: What happens if we lose internet connection in our basement walk-in fridge?

Diligently is built with progressive offline-first PWA architecture. Your team can log temperatures, complete opening checks, and sign off shift tasks even with zero Wi-Fi or cellular signal. The instant your device reconnects to Wi-Fi, all cached logs sync seamlessly to your cloud dashboard in the background.

Q: How does payroll export work for our external accountant?

Diligently automatically aggregates clocked timesheet hours, applies break deductions and overtime rules, and lets managers approve pay periods in one click. You can email a secure token-bound download link to your accountant so they can download the clean CSV/PDF file without needing a Diligently user account.

Eliminate binder clutter, shift conflicts, and payroll chaos. Automate HACCP temperature logs, daily checklists, Natasha's Law allergens, AI shift scheduling, and employee Right-to-Work compliance in one unified system.

Start free trial Book a demo

14 days free, then £20 per store a month. Cancel any time.

100%

Digital Audit Trail

AI Rota

No Shift Conflicts

RTW & HR

Automated Checks

Offline

Works in Freezers

HACCP Temperature Monitoring

LIVE TELEMETRY Simulated

2.4°C Steady

Walk-in Chiller

2.4 °C

SAFE (0-5°C)

Bain-Marie

68.7 °C

PASS (>63°C)

Blast Chill Batch

3.8 °C

2h RULE MET

Continuous 24/7 cold-chain & cook-core tolerance control.

ENGINEERED STRICTLY FOR UK FOOD SAFETY, EMPLOYMENT LAW & EHO COMPLIANCE

FSA SFBB Standard Safer Food Better Business

Smart AI Rota Shift Conflict Prevention

Right to Work (RTW) Home Office Audit Ready

HACCP Critical Limits Codex Principles 1–7

Draft Payroll Stream Accountant Ready CSV

Offline PWA Engine Instant Local Storage

Complete System Architecture

Over 30+ Integrated Modules.
One Unified Kitchen Platform.

Diligently goes far beyond simple temperature checks. Every operational, hygiene, workforce, and regulatory workflow is seamlessly unified.

HACCP & Critical Limits (CCPs)

6 Modules

Fridge & Freezer Logs: Cold-chain tolerance triggers
Cook & Prove Core: >75°C core lock validation
Rice Cooking CCP: Cook, cool, reheat & discard tracking
Blast Chill & 2h/4h Rules: Fast cooling audit trail
Thawing & Defrosting: Controlled temperature logs
Probe Calibration: Ice & boiling point drift checks

✓ Codex Alimentarius Principles 1-7

Hygiene & Premises Control

6 Modules

Deep Cleaning Rotas: Daily, weekly & periodic tasks
Personal Hygiene Checks: Fitness-to-work declarations
Hygiene Facilities: Sinks, soap, dryers & changing rooms
Kitchen Zoning Maps: Raw vs cooked separation maps
Sinks & Sanitiser PPM: Chemical strength test logs
Glass & Plastic Register: Breakage & safety records

✓ Annex II Chapter VIII Hygiene Standard

Pest, Safety & Waste Control

5 Modules

EFK Monthly Fly Catch Logs: Device counts & tube checks
Pest Contractor Logs: Technician visit reports & actions
Used Oil Collections: Waste transfer notes & licenses
Food Waste Tracking: Cost previews & discard reasons
Fire Safety & Legionella: Daily checks & water flushes

✓ Full Environmental Health Compliance

Allergens, Stock & Suppliers

5 Modules

Natasha's Law 14 Allergens: Dish matrix & staff lookup
Goods Inward Deliveries: Temperature & expiry acceptance
Supplier Invoices & Approvals: Approved vendor register
Fresh Food & Date Coding: Shelf-life & label printing
Product Recalls & Traceability: Rapid batch alert isolation

✓ Natasha's Law & Food Information Regs

Workforce, Rota & HR Hub

6 Modules

AI Visual Rota Builder: Shift drag-and-drop & conflicts
Staff Availability & Swaps: Mobile team shift trading
HR Onboarding Wizard: Tiers 1-4, contracts & DOB
Right to Work (RTW): Home office visa & passport checks
Training Matrix Hub: Level 2/3 hygiene certificate tracking
Time Clock & Draft Payroll: Geofenced hours & CSV export

✓ UK Employment & Right-to-Work Aligned

Audits, Safety & Governance

6 Modules

1-Click EHO Inspection Mode: Instant auditor tablet mode
Multi-Site & Multi-Org: Central management dashboard
Shift Handover Logbook: Cross-shift notes & critical alerts
Incident & Injury Register: RIDDOR aligned documentation
GDPR SAR Queue & Erasure: Employee data governance
Visitor Book & Contractors: Sign-in and health checks

✓ Multi-Unit Enterprise Ready

Complete Due Diligence, Rota & HR Suite

Everything for Kitchen Compliance
& Workforce Operations.

Diligently powers food safety, staff scheduling, HR profile compliance, and payroll under one high-performance roof.

Live HACCP Temperature Control & 2h/4h Cooling Rules

Track fridges, freezers, cook core probes, hot-holds, and blast-chilling cycles. Diligently automatically validates UK critical limits (0–5°C refrigeration, >63°C hot-hold, >75°C cook core), flags deviations, and mandates immediate corrective action before food is compromised.

Cook & Reheat CCP

75°C Core Lock

Timer countdown enabled

Cooling Stage CCP

2h to 21°C • 4h to 5°C

Automatic time stamps

Calibration Log

Ice & Boiling Water

Probe drift tracking

AI Rota & Shift Builder

Visual weekly & monthly shift scheduling. AI-assisted draft generator detects coverage gaps, prevents shift overlap conflicts, and checks team availability before publishing.

Conflict Prevention 100% Zero Double-Booking

HR Onboarding & RTW Checks

Digital employee onboarding wizard (Tiers 1–4), Right-to-Work share code validation, starter checklist upload, and automated Level 2 hygiene certificate expiry notifications.

UK Home Office & GDPR compliant

Time Clock & Draft Payroll

PIN & geofenced staff clock-in. Automatically calculates breaks, overtime rules, hourly vs salaried pay bases, and generates accountant-ready CSV payroll files.

Signed secure accountant downloads

1-Click EHO Inspection Mode

When an Environmental Health Officer walks in unexpectedly, hand them a dedicated, read-only Inspector Tablet view or export a complete, clean PDF audit binder in 30 seconds.

Auditor Satisfaction 5★ EHO Validated

Workforce & People Operations

Smart Rota Planning,
Automated HR & Payroll.

Say goodbye to messy WhatsApp shift messages, forgotten shift swaps, and manual payroll math. Diligently seamlessly connects rota scheduling with food safety shift compliance and payroll exports.

AI Shift Conflict & Overlap Engine:

Alerts you immediately if a team member is scheduled across two stores or exceeds target hours.

Complete UK Right-to-Work & DOB Verification:

Automated passport, visa share-code, and national insurance validation with GDPR-compliant SAR data exports.

Instant Payroll CSV Export with Token Security:

Send payroll data straight to your accountant with secure, time-expiring download links.

See Rota & HR in a Demo

Live Kitchen Rota — Week 42

PUBLISHED

Marco Carbone (Head Chef)

Mon - Fri • 07:00 – 15:30 (40.0 hrs)

LEVEL 3 CERT

Sara Khan (Sous Chef)

Wed - Sun • 14:00 – 22:30 (37.5 hrs)

RTW VERIFIED

David Liu (Commis Chef)

Thu - Mon • 11:00 – 19:30 (35.0 hrs)

ONBOARDED

Total Store Wage Cost: £1,842.50 (28.4% GP)

Budget Met

Interactive Kitchen Experience

Experience Diligently in Action.

Click across the core compliance, rota, and HR modules below to explore the dashboard interface.

Real-Time Temperature Monitoring Live Sync

Automatic upper and lower limit warning triggers for UK cold-chain standards.

Shift Cycle: Morning Shift (07:00 – 15:00)

Meat Prep Chiller

1.8 °C

Acceptable range: 0°C to 4°C

Last logged: 4 mins ago PASS

Cook Core: Braised Beef

86.2 °C

Legal critical limit: > 75°C

Logged by: Chef Marco VERIFIED

Display Cold Bar

3.4 °C

Target range: < 5°C

Auto Sensor: Probe #04 OPTIMAL

Natasha's Law 14 Allergen Matrix

Instant front-of-house customer lookup and ingredient hazard isolation.

FSA Standard

Recipe / Dish Name	Category	Contains Allergens	Status
Classic Beef Wellington	Mains	Gluten Eggs Milk	VERIFIED
Seafood Risotto	Mains	Fish Crustaceans	VERIFIED

Real-Time EHO Readiness Test

Simulate an Unannounced EHO Audit Right Now.

Environmental Health Officers evaluate three pillars: Hygienic Food Handling, Cleanliness & Physical Condition, and Confidence in Management (HACCP & Staff Records). See how Diligently scores your kitchen.

UK FSA Rating Simulation AWAITING TRIGGER

1. Cold-chain & Fridge Core Logs (Past 30 Days)

2. Cook, Hot-Hold & Blast Chill Critical Limits

3. Daily Opening/Closing Hygiene Checklists

4. 14 Allergen Matrix & Recipe Declarations

5. Staff Food Hygiene Certifications & Fitness

Dynamic ROI & Management Hassle Calculator

Calculate the True Cost of
Kitchen Management Friction.

Manual clipboards, WhatsApp rota swaps, chasing Home Office Right-to-Work codes, and payroll spreadsheet math drain hundreds of manager hours every month. Adjust your parameters to see your exact savings.

Kitchen / Store Locations 2 Sites

1 Single Kitchen 10 Multi-Unit 25+ Franchise Sites

Average Staff per Kitchen 8 Staff

3 Cafe Crew 18 Busy Resto 35+ High-Volume Kitchen

Manager / Head Chef Hourly Rate £16.50 / hr

£12.00 (Junior Sup) £18.00 (Head Chef) £26.00 (Operations Lead)

Where Your Management Hours Are Reclaimed:

HACCP & Temps 548 hrs

Fridges, probe CCPs & daily opening/closing checks

AI Rota & Swaps 416 hrs

Conflict auto-guard, WhatsApp shift swap chaos eliminated

HR & RTW 192 hrs

Digital onboarding, visa checks & Level 2 certificates

Payroll Prep 260 hrs

Auto timesheet reconciliation & 1-click accountant CSV

Annual Impact Projection 16.4x Estimated ROI

Total Manager Admin Hours Reclaimed / Year

1,416 hrs

Equates to ~27.2 hours saved every single week

Total Annual Net Cost Savings

£ 24,164

Includes manager labor value + £800 printing/paper elimination

EHO Audit Panic Risk 99.8% Reduced

Shift WhatsApp Dropouts Zero Uncovered

Home Office RTW Penalty Exposure £45k Protected

Start free trial

£20 per store a month • Set up in minutes

Transparent UK Pricing

One Simple Price for Every Kitchen.

£20 per store a month, everything included. No setup fees, no hardware, and 14 days free to try it with your kitchen team.

Monthly Annual Save 20%

Per store

Everything your kitchen team needs, priced per site. Add or close a store and your bill follows.

£20 / store / month

Early-bird price, available until 7 April 2027

19 modules on from day one, 30+ available
Up to 20 users per store
EHO visit mode and audit packs
Cancel any time
14 days free

Card needed to start. Nothing is charged for 14 days, and you can cancel before then.

Start free trial

Enterprise

For larger groups, more than 20 users at a store, or custom terms.

Custom

Everything in Per store
More than 20 users per store
Volume pricing for larger groups
Custom contract and terms

Talk to sales

Frequently Asked Questions

Everything You Need to Know About Diligently.

How much does Diligently cost?

What counts as a store?

Can I cancel?

Is there a free trial?

How does the Rota and HR system link with food safety compliance?

Are digital logs legally accepted by UK Environmental Health Officers (EHO)?

What happens if we lose internet connection in our basement walk-in fridge?

How does payroll export work for our external accountant?

14 Days Free • Cancel Any Time

Food Safety & Team Operations.
Simplified Forever.

Join forward-thinking restaurants and hospitality groups switching to automated, paperless due diligence and smart rota management today.

Start free trial Existing Account Login

Guided onboarding

Works on any phone or tablet

Built for UK EHO & RTW record-keeping

5★ Food Hygiene,
Smart Rota & HR.
One Unified App.

Over 30+ Integrated Modules.
One Unified Kitchen Platform.

HACCP & Critical Limits (CCPs)

Hygiene & Premises Control

Pest, Safety & Waste Control

Allergens, Stock & Suppliers

Workforce, Rota & HR Hub

Audits, Safety & Governance

Everything for Kitchen Compliance
& Workforce Operations.

Live HACCP Temperature Control & 2h/4h Cooling Rules

AI Rota & Shift Builder

HR Onboarding & RTW Checks

Time Clock & Draft Payroll

1-Click EHO Inspection Mode

Smart Rota Planning,
Automated HR & Payroll.

Experience Diligently in Action.

Real-Time Temperature Monitoring Live Sync

Daily Kitchen Operations Checklists

AI Visual Rota & Smart Shift Builder

Staff Profiles, RTW & Certification Matrix

1-Click EHO Inspection Tablet Mode

Natasha's Law 14 Allergen Matrix

Simulate an Unannounced EHO Audit Right Now.

Calculate the True Cost of
Kitchen Management Friction.

One Simple Price for Every Kitchen.

Per store

Enterprise

Everything You Need to Know About Diligently.

Food Safety & Team Operations.
Simplified Forever.

5★ Food Hygiene, Smart Rota & HR. One Unified App.

Over 30+ Integrated Modules. One Unified Kitchen Platform.

HACCP & Critical Limits (CCPs)

Hygiene & Premises Control

Pest, Safety & Waste Control

Allergens, Stock & Suppliers

Workforce, Rota & HR Hub

Audits, Safety & Governance

Everything for Kitchen Compliance & Workforce Operations.

Live HACCP Temperature Control & 2h/4h Cooling Rules

AI Rota & Shift Builder

HR Onboarding & RTW Checks

Time Clock & Draft Payroll

1-Click EHO Inspection Mode

Smart Rota Planning, Automated HR & Payroll.

Experience Diligently in Action.

Real-Time Temperature Monitoring Live Sync

Daily Kitchen Operations Checklists

AI Visual Rota & Smart Shift Builder

Staff Profiles, RTW & Certification Matrix

1-Click EHO Inspection Tablet Mode

Natasha's Law 14 Allergen Matrix

Simulate an Unannounced EHO Audit Right Now.

Calculate the True Cost of Kitchen Management Friction.

One Simple Price for Every Kitchen.

Per store

Enterprise

Everything You Need to Know About Diligently.

Food Safety & Team Operations. Simplified Forever.

5★ Food Hygiene,
Smart Rota & HR.
One Unified App.

Over 30+ Integrated Modules.
One Unified Kitchen Platform.

Everything for Kitchen Compliance
& Workforce Operations.

Smart Rota Planning,
Automated HR & Payroll.

Calculate the True Cost of
Kitchen Management Friction.

Food Safety & Team Operations.
Simplified Forever.